Pitchdrive NV, registered with the Crossroads Bank of Enterprises under company number 0703.977.104, having its registered office at Kleine Pieterpotstraat 8, 2000 Antwerp, represented by Mr. Wim Derkinderen and with e-mail address firstname.lastname@example.org (“Pitchdrive”, “we”, “us”) collects data, in its capacity of Controller, when you contact us and when you use our Platform (as defined below) (“you”).
Pitchdrive recognizes and understands the importance of your privacy. All your Personal Data (as defined below) collected by Pitchdrive shall be processed in accordance with the applicable privacy legislation, more specifically, the European Regulation 2016/679 on the protection of personal data, together with the codes of practice, codes of conduct, regulatory guidance and standard clauses and other related legislation resulting from such Regulation, as amended or supplemented from time to time (the “Privacy Legislation”).
3. Personal Data we collect
We may collect several types of Personal Data, and store it on our servers such as:
4. How your Personal Data is processed – Purpose of the processing
Pitchdrive (i) collects, (ii) uses, (iii) maintains and (iv) may share the Personal Data provided by you or collected by Pitchdrive with its affiliates, parent companies or other related companies. The purposes for which Pitchdrive may process your Personal Data, may include (collectively the “Purpose”):
1. (Potential) Investors
2. Founders of start-ups / target / portfolio company staff
3. Third Party staff
Furthermore, Pitchdrive can access, retain, and disclose Personal Data in the following events:
5. Legal basis of the processing
Pitchdrive’s processing of your Personal Data is lawful because of the following legal bases respectively corresponding to the purposes stated above.
Taking into account the state of the art of the technology, the costs of its implementation and the nature of the Personal Data that is being processed, Pitchdrive shall take appropriate administrative, technical and organizational measures against unauthorized or unlawful processing of any Personal Data or its accidental loss, destruction or damage, access, disclosure or use.
In the event of and following discovery or notification of a breach of the security of the Personal Data, or access by an unauthorized person, Pitchdrive is required by law to notify you if the breach is likely to affect your privacy.
7. Receivers and Disclosure to Third Parties
Pitchdrive may share the Personal Data provided by you or collected by Pitchdrive with its affiliates, parent companies or other related companies.
We may also share Personal Data with Third Party cloud providers and service providers who help us to provide, understand, commercialize and improve the Website and our services. We do not authorize these Third Party service providers to use or disclose your Personal Data except as strictly necessary to perform any services under our supervision or to comply with applicable legislation. We seek to provide any such Third Party service provider with only the Personal Data they need to perform their specific function.
8. Transfer outside of the EEA
In the event that Personal Data is transferred to, stored or processed by a Third Party cloud or service provider located outside of the European Economic Area (EEA), appropriate measures will be taken to ensure a sufficient level of data protection.
In case of an issue about the level of data protection of such data transfer, Pitchdrive will come up with a solution with the Third Party provider. In the meantime, your Personal Data can only be transferred to such Third Party if necessary for the performance of the contract between you and Pitchdrive. In case the Third party is eventually not able to offer an adequate level of data protection, Pitchdrive will look for alternative service providers.
9. Your rights as Data Subject
We want to guarantee a safe and lawful processing of Personal Data, and we assure you that your Personal Data will be processed in a straightforward and lawful way. This implies that the Personal Data will only be processed for the aforementioned, explicitly stated and lawful Purpose. Pitchdrive furthermore assures that Personal Data will always be processed in an adequate, relevant and non-extensive manner.
Right for information and access
If you are concerned or have any questions about your Personal Data, and provided you are able to prove your identity, you have the right to request information and/or access to your Personal Data, which Pitchdrive holds or processes about you. We will then provide you with information and/or access to the Personal Data that is being processed and on the source of such Personal Data.
Right of rectification and right of erasure
You have the right to request us, free of charge, to correct, erase or block any inaccuracies in your Personal Data if such Personal Data would be incomplete, inaccurate or processed unlawfully.
You have the right to request us, free of charge, to erase all of your Personal Data collected, stored and processed by us, without unreasonable delay.
The right to withdraw your consent
You may withdraw your consent to the processing of your personal data by Pitchdrive at any time for those processing activities that are based on your consent (as specified above), without prejudice to the lawfulness of the processing which was based on consent prior to your withdrawal.
The right to object to data processing
You may object to the processing of your personal data at any time for those processing activities which are based on Pitchdrive’s legitimate interest (as specified above). In addition, you may object at any time to the processing of your personal data for purposes of direct marketing.
Right to Data Portability
Where processing of your personal data is either based on your consent or on the necessity for the performance of the contract between you and Pitchdrive and where this processing takes place through automated means, you may request that these data will be returned to you or transferred to someone else at your choice, in a structured, commonly used, machine-readable and operable format.
Right to file a complaint with the competent authority
If you are not satisfied with the way in which we process your Personal Data, please let us know and we will investigate your concern using the above communication means. You also have the right to make a complaint to the competent data protection authority with the following contact details:
Gegevensbeschermingsautoriteit / Commission de la protection de la vie privée
Rue de la Presse 35, 1000 Bruxelles
02 274 48 00 of 02 274 48 79/ Fax: 02 274 48 35
10. Data retention and deletion
We may retain information regarding you and your use of the Website, including Personal Data, for as long as reasonably needed taking into consideration (i) our need to answer queries and resolve problems, (ii) to provide you with improved and new Services and (iii) to comply with legal requirements under applicable law(s).
The retention period of your Personal Data can vary and will be determined by various criteria, including the Purpose for which we are using it and legal obligations (as applicable legislation or regulations may set a minimum period for which we have to keep your Personal Data).
We may keep your Personal Data for the Purpose under section 4, and for as long as we maintain an ongoing relationship with you.
After our relationship is terminated, we may keep your Personal Data for up to 10 years after that date in order to maintain records in accordance with applicable laws and regulations which apply to us and to respond to any regulatory requests or questions.
To the extent that we are not permitted to delete your Personal Data for legal, regulatory, internal compliance and audit, or technical reasons we may keep your data for longer than 10 years. In such circumstances, we will ensure your Personal Data and privacy is protected.
11. Automated decision-making
Pitchdrive makes no use of automated decision-making whatsoever on its platform services.
13. Third Party websites or applications
Certain content or services provided by Third Parties may be made available to you through the Website. Such linked content or services may have their own privacy policies for which Pitchdrive cannot be held responsible. Pitchdrive does not in any way review or endorse the privacy practices of such Third Parties.
14. Third Party websites or applications
Pitchdrive appointed Wim Derkinderen as Data Protection Officer. In case of questions or concerns, he/she can be contacted via (e-mail) email@example.com.
Last Revised on: 17 November 2021
Data Protection Officer:
Kleine Pieterpotstraat 8, 2000 Antwerp
Mr. Wim Derkinderen